July 23 HOA Board Meeting Minutes

Old Mill Homeowners Association

Board of Directors Meeting

July 13th, 2023

Minutes of the Old Mill Homeowner’s Association Board of Directors regular monthly meeting, held on Thursday, July 13, 2023 at 6:55 pm at the Old Mill Clubhouse in Geismar, LA.

  1. Call to Order
    • Secretary Josette Castell called the meeting to order at 6:55 pm.
  1. Roll Call of Officers
    • Roll call of officers at 6:55 pm
    • Present: Josette Williams-Castell, Alberta Gautier, Amy Turner, Scott Padgett
    • Absent: Rick Munch, Derrick Guillory, Heather Lukse 
  2. Approval of Minutes of the June 2023 Meeting
    • Motion by Scott Padgett, seconded by Amy Turner, to approve the minutes of the last Board Meeting was carried.
  3. Officers’ Reports
    • President’s Report – None
  • Vice President’s Report – None
  • Secretary’s Report was given by Josette Williams-Castell as follows:
    • Vice President Rob Ray resigned on June 28th, 2023.
    • Meeting Minutes from June 27th, 2023 has been posted to the website. 
    • Requesting reimbursement for Secretary Of State documents. 
    • Budget Meeting Date will be decided at a subsequent meeting. 
    • Meeting for increase of Annual Assessments will be decided at a subsequent meeting based on the following list of needs: 
      • Upgrade Irrigation System
      • Pool Access System
      • Pool Maintenance Equipment
      • Administrative Services for levying fines/ delivering violation letters. 
      • Clubhouse Improvements
  • Treasurer’s Report was given by Josette Williams-Castell as follows:
    • The P&L report will be emailed to the Board for review by July 16th, 2023.
  • Welcome and Garden Club Committee Chair’s Report was given by Alberta Gautier as follows:
    • Flowers are dying due to broken sprinkler system at the LA-73 entrance and the Clubhouse. 
      • The cost of replacing the sprinkler system needs to be considered in upcoming Budget meeting. It may not be feasible at this point to fix the irrigation system due to the high heat. Alberta will pull up the remaining flowers if they begin to look worse. 
      • Alberta will investigate other more sustainable options for replacing flowers at the entrances. 
  • Clubhouse Committee Chair’s Report – None
  • Maintenance Committee Chair’s Report – None
  • Pool Committee Chair’s report was given by Scott Padgett as follows
    • Pool maintenance equipment is needed. 
      • Scott will provide an estimate at the next meeting for brushes and a vacuum.  
    • We are remaining with the current pool company based on competitive prices for maintenance. 
    • Our own chemicals need to be repurchased to replace what was recently used. This will cost approximately $500. 
  • Social Committee Chair’s Report was given by Amy Turner as follows:
    • Amy has been communicating with community members. 
    • Amy wants to solicit demographic information from the community to determine community interests. Amy will post a survey on Facebook. 
    • Alberta suggests a community event to foster relationships within the community. 

The board meeting adjourned at 8:22 pm. upon motion by Josette Williams-Castell, seconded by Scott Padgett and unanimously carried.

These minutes were approved by the Board of Directors.