October 23 HOA Board Minutes

Old Mill Homeowners Association

Board of Directors Meeting

October 10th, 2023

Minutes of the Old Mill Homeowner’s Association Board of Directors regular monthly meeting, held on Tuesday, October 10th, 2023 at 6:25 pm at the Old Mill Clubhouse in Geismar, LA.

  • Call to Order
    1. President Scott Padgett called the meeting to order at 6:25 pm
  • Roll Call of Officers
    1. Roll call of officers at 6:25 pm
    1. Present: Josette Williams-Castell, Alberta Gautier, Scott Padgett, Amy Turner, Heather Lukse 
    1. Absent: Rick Munch
  • Approval of Minutes of the September 2023 meeting
    1. Motion by Scott Padgett, seconded by Josette Williams-Castell, to approve the minutes of the last Board Meeting was unanimously carried.
  • Officers’ Reports
    1. President’s Report was given by Scott Padgett as follows:
      1. Secretary Of State website needs to be updated with current Board members. Josette provided the login information to Scott who will update the website. 
      1. Scott would like to try GroupMe app for text conversations among Board members. 
  • Vice President’s Report – None
  • Secretary’s Report
    • Meeting minutes will be posted by the end of the week for the most recent Board meetings. 
  • Treasurer’s Report was given by Josette Williams-Castell as follows:
    • Emailed and reviewed the current expense report (modified P&L).
    • Scott said that he was contacted by Nicole Wilson regarding payment and invoicing. 
    • Volunteer Hours – Motion to approve volunteer hours by Josette, seconded by Scott and unanimously carried. 
      • Josette Williams-Castell: 2 hours
      • Erin Cronan: 10 hours
      • Jeff Cronan: 2 hours
      • Alberta Gauthier: 14 hours
  • Architectural Committee Chair’s Report was given by Scott Padgett as follows:
    • Some parts of the sprinkler system were repaired but there are some items that still need to be repaired based on diagnostic. 
    • Scott has received complaint emails about the house on the corner of Cotton Mill and Mill House regarding basketball goals that are laying down. Scott has talked to the homeowners who will address the issue. 
  • Welcome and Garden Club Committee Chair’s Report was given by Alberta Gauthier as follows:
    • Heather said the Lawn Maintenance company asked about the plans for planting flowers for the season. Alberta will follow-up. 
  • Clubhouse Committee Chair’s Report was given by Heather Lukse as follows:
    • Reviewed the recent issue of vandalism to the bathrooms in the clubhouse. 
    • Heather recommends that someone checks the automatic lock for the door to ensure that it locks at 9:00 pm. Scott volunteered to check. 
  • Maintenance Committee Chair’s Report – None
  • Pool Committee Chair’s report was given by Scott Padgett as follows:
    1. Scott will get volunteers to help to cover the pool between 10/28 and 11/4. This will depend on the invoice cycle and state of the pool cover. Scott will post a work day for this effort.  
  • Social Committee Chair’s Report
    • Halloween competition has been announced on Facebook with a $30 door prize. 
    • The date of the Garage Sale was voted for on Facebook on October 14th, 2023. 

The board meeting adjourned at 8:00 pm. upon motion by Scott Padgett, seconded by Josette Williams-Castell and unanimously carried.

These minutes were approved by the Board of Directors. 

Josette Williams-Castell, Secretary